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Worship leaders are creatives. We go by feeling. But what if I told you you could develop a strategic action plan that would take your ministry exactly where you need it to go.

There are only three questions you need to ask (and answer) to develop this plan. If you implement it, you’ll overcome your greatest problems, pain-points, and obstacles that your ministry is currently facing.

You can do this! You just need the right roadmap. This short episode will help you develop the right strategic plan to take your ministry to where you want it to go!

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  In this video, I’m going to share with you how to develop a strategy

for your worship ministry.

How do you develop a strategic plan that will help you accomplish your goals?

And then how do you break that down into actionable items to actually

get you to your desired destination?

I’ve got my whiteboard pen.

Let’s jump over to the whiteboard, and I will share with you how I plan on

developing a strategy for my new church that I just came to last week.

All right, when developing a strategy for your ministry, there are

three questions that you want to ask.

What, how, and when?

The first one is what.

And that is, what are the biggest problems that your ministry is facing right now?

You can brainstorm them all.

You can write them all down on a list.

What are the biggest problems that your ministry is facing right now?

And then you want to ask a secondary question, which problem,

if I solve it, will solve many of the other problems below it?

Because oftentimes in our life and in our ministries, there is

one problem that is actually feeding a whole bunch of other problems below it.

It’s like a snowball effect.

And if you can solve that one biggest problem, it’ll alleviate or lessen some

of the other problems that are stemming from that big problem.

So that’s your first question is, what is the biggest problem

that you’re facing right now?

Biggest problem or problems?

And again, once you have a list, you want to ask the question, which one,

if I solve one of them, which one will lessen or alleviate the rest

of the problems that are stemming from that one source problem?

And so for me, in my ministry, the problem that facing is I don’t have a team.

I just came to this church.

They literally do not have a volunteer team.

All the volunteers left in a previous season, they are currently

paying all of their musicians, all of them every single week.

And that’s a problem financially, that’s a problem culturally, that’s a problem

for the church, relationally, because they’re like, We don’t know these people.

They’re not part of our family.

They’re just outside contractors.

And so there are a lot of problems stemming from that one problem.

And that problem for me is no team.

That’s the biggest problem.

So How do I solve that problem?

Well, I need to build a team from scratch.

That is my goal for this year.

Build a team of volunteers from scratch.

Okay, so that is my what.

That is what I am trying to solve.

Now, the next question is, how?

How do I solve that problem that I don’t have a team?

How do I build a team from scratch?

This is where you start to get practical.

This is where you start to get strategic.

This is where you start to get action-oriented.

How am I to build a team from scratch?

There are a few things that I need to do to build a team.

First, I need to find musicians.

I need to find musicians in the church.

Then the second thing is I need to train the musicians in the church.

I need to train them musically, and I need to train them spiritually.

So how am I going to do that?

Well, there are a few ways that I can do that.

Finding musicians can come in different forms.

And I have a whole course in my academy on team building

that you I can go check out for $1.

But finding musicians, there are two ways.

You can either secretly search or you can publicly announce.

So there are two ways to find musicians.

I could either ask the staff that I’m working with.

I can ask the youth leaders.

I can ask the young adult director.

I can ask the technical director, are there any musicians in the church

that are no longer serving that used to serve in the past?

Or I can go to the youth band leader, and if you don’t have a youth band,

that’s where you’re going to start.

You’re going to start by building the youth band.

But we have a youth band, so I’m going to go to the youth band director

and I’m going to say, give me a list of all the names of the kids that

you think have potential to be trained up to lead worship in the main sanctuary.

And so I can ask.

That’s the first thing I can do.

And then the second thing I can do is I can announce.

Now, I don’t always like this approach because sometimes you get people

who really, really, really are a bad fit, and then you have to hurt their feelings.

And so I may or may not do an announcement in the new year.

But those So these are the two ways that I can find musicians.

And I already have done the first one.

I’ve gone to the youth director and the youth band leader, and I said,

Here’s what I’m thinking about doing, and I’d love to see a list of names.

And so they’ve sent me a list of about 15, 20 kids that have

the potential to be trained up.

So that solves the finding part. Great.

So we’ve found musicians or we have a list of musicians,

but they’re probably not ready to replace professional musicians who are getting

paid to play in our main sanctuary.

So now the second how is I need to train them.

I need to train them musically, and I need to train them spiritually.

So how can I train these musicians that I found musically?

Well, I could start leading the youth band, leading youth band.

So now I’m in there every single week, and I’m helping them grow.

I’m giving them feedback.

I’m giving them direction.

I’m teaching, coaching, guiding, musically, how to play the songs.

So that’s one way that I can train is by inserting myself

into the youth band equation.

How else can I train musicians in the church?

Well, I could start a training night.

Maybe it’s a weekly.

We’ll decide that in our last step.

But a training night.

And I can teach the musicians how to play the songs that the band

is going to play on Sunday.

So they might not actually play the songs on Sunday, but I’m going to show up on

a night of the week and I’m going to train them how to play the songs.

And it’s going to be all about me coaching them to play the the same songs

that the band is going to play on Sunday.

Then on Sunday, they can watch the band do it who are professionals, and they can

see, Oh, that was much better than it sounded on our training night.

Anyway, I can set up a night of training to train new musicians

how to play the songs.

That’s a second way that I can train them musically.

The third way I can train them musically is workshops.

We can do workshops to train specifics about how to approach the instruments

or how to approach leading a song or how to approach background vocals.

We can do workshops in order to train our team musically.

So now we have our how for training musically.

Spiritually, how can we train them?

Well, I think we could do team devotions and maybe some online prayer chain.

Or maybe online way of connecting with them spiritually.

So now I’ve got my how figured out.

But all of this does no good if it’s not actually on the calendar

and I’m not actually doing it.

So this is when you want to think about when.

This is the last last question that you want to ask when building

your ministry strategy. When?

When do I do these things?

And is there a way to combine these things to kill two birds with one stone,

to achieve two things at the same time, to be very time-efficient?

Because I don’t want to add a whole bunch of extra things onto my calendar.

But what is the minimum that I can do to achieve the maximum result?

And is there a way to double stack some of these things to

accomplish two purposes in one setting?

So that’s how we’re going to ask when. When do we do this?

So for For me, it would be on Wednesdays.

We have youth band.

I’m going to start showing up at four o’clock, and I’m going to do a team devo

with them because we’re going to do that spiritual training.

And then I’m going to run the rehearsal and play with them.

Rehearse and play on Wednesday nights.

Okay, so that’s taking a three-hour block of my week, and it’s investing it

into training up musicians, musically and spiritually.

Then on Thursday night, if I do an announcement from the stage

and I get some people interested in being on the team, I’m not going to

audition them to be part of the team yet.

I’m going to audition them to be part of our weekly training night.

So this would be weekly on Thursday nights, and I’m going to be

running the songs with them and practising and coaching and guiding and telling them

where they can grow, sending them home with homework,

and then telling them to come back on Sunday and watch the professionals do it.

Okay, so that’s Thursday nights.

So now I have two weekly events where I’m investing in developing a team.

And at the Thursday nights, we’re going to do Team Divo,

and we’re going to do a rehearsal.

I’ll probably record the rehearsal and I’ll send that file to them to listen to

and review how they sound so that they can keep practising throughout the week.

Now, what about workshops?

When am I going to do workshops?

Well, I could do workshops monthly or I could do quarterly.

And what if I took the paid musicians and I said, Hey, this week, we’re paying you

to come train our other musicians.

We’re paying you a little bit extra to come on a Saturday once a month and to

spend a morning training our musicians from our Spanish Ministry to our young

adults Ministry to our youth Ministry.

We’re going to gather all those people on a Saturday morning.

We’re going to have breakfast burritos for them, and we’re going

to pay our professional musicians.

Now, I know this is not possible for every church because of budget size,

but It’s possible in our context, but can I utilise the paid musicians

to develop some of our volunteer musicians in the church?

And while we’re all gathered, I give them some spiritual thought.

So I’m killing two birds with one stone.

I’ve got the spiritual and the musical training happening in one instance.

Now, where else can I be efficient with my time to develop people?

What if on Sunday mornings in between services, I brought the youth band over

and I ran a discipleship curriculum in between services with the youth band

led by the paid musicians and me.

And so the youth band is getting to cross-pollinate with the paid musicians

and build friendships.

And the paid musicians are starting to get invested into our youth, and

they actually We start to care about them on a spiritual and musical level.

I’m already here on Sunday mornings, so are all the kids,

and so are the paid musicians.

Why not use that in between services slot efficiently, effectively, to accomplish

spiritual and relational growth and connexion from our paid musicians

to our youth band kids. Why not do that?

And why not include all the youth kids who are in the youth band, even

if they’re not on the schedule that week?

Let’s just get all the youth kids together.

Since we’re already there, we might as well use that time purposefully,

intentionally, and efficiently.

And so you can see how asking these three questions, what is the biggest problem

my ministry is facing right now?

How do I solve it practically?

And then when do I do those things?

And how can I do those things as time efficiently and effectively as possible.

If you ask these questions, you get the right answers, and then you can build a

rhythm, a system, and a strategy for your ministry to solve your biggest problem.

I always like to say, if you do the right things in the right ways

at the you will get the right results.

And that’s how I build my life.

That’s how I build my ministry, is I try to do the right things in the right ways

at the right times, consistently, and it brings about the right results.

It’s math. It’s two plus two equals four.

And so think about this for your own ministry.

Do this exercise.

It should take you no more than 45 minutes.

If you want to, sit down with other people and do it together,

and then you can develop a strategy that’s going to improve your ministry.

And for me, I have the goal of getting a fully volunteer team

in place, including volunteer worship leaders, within three years.

And so as soon as kids are ready, I’m going to start putting them on stage with

the paid musicians and giving them more reps, more experience, more practise.

And then eventually, when they’re ready, I’m going to sub them

into the paid position spot and not pay that musician that week.

And eventually, over a three-year period, I hope to have a fully

functioning volunteer team.

And I plan to on this channel to show you how I build it every step of the way.

So make sure you subscribe to this channel so that you can learn learn how I’m

building my ministry at my church and the lessons that you can apply in your own

church and in your own ministry as well.

So sub and like this video if it helped you, and I will see you in the next one.

Be sure to click whatever YouTube is recommending to you.

And also, if you want in-depth training and coaching, you can try the Worship

Ministry Training Academy for just $1, and you get 15 days of full access to all

of our courses, our community, our live trainings, and our expert interviews.

So check it out at worshipministrytraining.

Com, and I’ll put a link below in the description if you’re

interested in trying the academy.

God bless you, and I’ll see you in the next video.